The professional site survey app for domestic air-conditioning installations
AC Visit Reporter is built for AC engineers who need to capture every detail of a domestic air-conditioning visit in one clean, structured report.
No more messy notes, missing measurements, forgotten pipe lengths, or photos lost in the phone gallery. The app turns a site survey into a complete installation-ready report for quoting, procurement, and field engineers.
Built for real AC installation surveys
AC Visit Reporter helps engineers record:
Customer details
Property address
Distance from company location
Route map
Room-by-room AC requirements
Indoor unit type
Indoor unit colour
Cooling capacity
Pipe length
Outdoor unit details
Power cable length
Mounting method
Trunking colour
Condensate pump requirement
Special notes
Annotated room photos
Complete material summary
Automatic room capacity calculation
The app can estimate the required AC capacity based on room size.
Simply enter the room dimensions, and AC Visit Reporter suggests the required kW capacity, helping engineers make faster and more consistent decisions during surveys.
This is especially useful for domestic installations where every room has different requirements.
Pipe size and pipe length reporting
AC Visit Reporter helps calculate and record:
Total pipe length
Pipe size required
Pipe length per room
Trunking length
Drain hose length
Inter-unit cable length
Signal cable length
This gives your procurement team and installation engineers a clearer view of what is required before the job starts.
Outdoor unit planning
The app records the full outdoor setup, including:
Number of outdoor units
Outdoor unit capacity
Number of ports
VRF option
Power cable length
Wall bracket or rubber mount selection
Outdoor rubber mount sets
Trunking colour
This helps avoid confusion between the survey, quote, material order, and installation team.
Photo capture with annotations
Engineers can take photos directly from the app or upload from the gallery.
Photos can be annotated to mark:
Indoor unit position
Pipe routes
Wall penetrations
Outdoor unit location
Trunking runs
Drain routes
Access issues
Special installation notes
This makes the report far more useful than a standard written survey.
Full material list generated automatically
The Materials section gives a clear summary of the job requirements, including:
Pipe length total
Trunking length
Pipe sizes
Power cable
Inter-unit power cable
Signal cable
Drain hose
Condensate pumps
Indoor unit colours
Outdoor rubber mount sets
Indoor AC units
This helps reduce mistakes, missing materials, and wasted time on installation day.
Distance and route map
AC Visit Reporter estimates the customer distance from the company location and displays the route on a map.
This helps with:
Travel planning
Job costing
Engineer scheduling
Coverage control
Route visibility
AC Visit Reporter doesn’t stop at capturing survey information.
Once the site survey is completed, the app automatically transforms the collected technical data into a professional customer quotation.
How It Works
Step 1 – Build Your Price Database
The company imports a pricing template into the app.
This template contains:
• Air conditioning equipment prices
• Installation materials
• Labour costs
• Accessories and consumables
• Company-specific pricing rules
• Mark-up and profit margins
The template is fully configurable and can be updated whenever supplier prices change.
Step 2 – Complete The Site Survey
During the visit, the engineer records:
• Room details
• System type
• Indoor and outdoor units
• Pipe routes and lengths
• Electrical requirements
• Condensate solutions
• Installation notes
• Photos and annotations
Step 3 – Automatic Material Calculation
Using the survey information, the app automatically calculates:
• Refrigerant pipe quantities
• Pipe sizes required
• Trunking requirements
• Electrical materials
• Condensate components
• Mounting accessories
• Additional installation items
This significantly reduces estimating errors and prevents missed materials.
Step 4 – Instant Quote Generation
The calculated materials are matched against the uploaded price database.
The app then automatically generates:
• Material costs
• Equipment costs
• Labour costs
• Total project value
The engineer can make adjustments if required before finalising the quotation.
Step 5 – Professional PDF Creation
A complete PDF package is generated automatically containing:
• Customer details
• Technical survey information
• Room-by-room data
• Site photographs
• Installation notes
• Material requirements
• Equipment specifications
• Full quotation
Step 6 – Send To The Customer Immediately
The quotation can be emailed directly from the app while still on-site.
No office work.
No re-entering information.
No spreadsheets.
No forgotten measurements.
The survey becomes the quotation automatically.
Why This Matters
Most air conditioning companies still use multiple disconnected systems:
Survey forms → Notes → Photos → Excel spreadsheets → Quotation software → PDF creation.
AC Visit Reporter combines the entire process into a single workflow.
One site visit.
One data capture.
One professional quotation.
Ready to send before leaving the customer’s property.
Download AC Visit Reporter and turn every AC survey into a professional installation-ready report.
Google Play: https://play.google.com/store/apps/details?id=com.optimpro.acvisitreporter&pcampaignid=web_share
App Store
Special versions and discounts for large companies are available upon request.
Built by OptimPRO for real air-conditioning engineers.
Download the template used for quotation from HERE:
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